The Singapore Sailing Federation (SSF)’s Data Protection and Privacy Policy (“Policy”) reflects how the SSF collects, stores and uses the personal data received/obtained (intentionally or otherwise) of visitors to SSF’s events, websites and pages on various third party and social media sites and apps where the SSF has a presence (“Personal Data”).

Please read the following provisions to understand how SSF uses the Personal Data collected. By providing your Personal Data to us, you are consenting to this Policy and the collection, use, access, transfer, storage and processing of your Personal Data as described in this Policy.

1. Designated Officer: There will be a designated Personal Data Protection Officer. The first so designated is the Personal Data Protection Officer at the Singapore Sailing Federation.

2. Collection of Personal Data: SSF may request some or all of the following information from all candidates:

* Your personal information such as your name, age, gender, nationality, NRIC or passport number, and;

* Your contact information such as your postal address, telephone and mobile numbers, email address and user name on various Social Media websites, and;

* Your children’s name, age, school, gender, nationality, NRIC, passport number,

Some of the above data are required for the specific purpose of registration for sailing courses and regattas that we organise. If you fail to provide this data as requested, we may be unable to allow you to take part in our courses, regattas and events. Please note that if you provide us Personal Data relating to a third party (e.g. spouse, children), you represent and warrant that the consent of said third party has been obtained for the collection, use and disclosure as set out herein.

3. Purposes for Collection, Use and Disclosure: We may use the Personal Data you provide for one or more of the following purposes:

(a) To process and administer your application to enroll in a sailing course or to participate in regatta
(d) To provide access to our websites and our pages on social media websites.
(e) For sending our newsletter by email/hard copy to your email/postal address as the case may be
(f) For your use of the online products and/or services available at any of our websites and/or through other telecommunication channels
(g) For sending notices of meetings, events, regattas and gatherings
(i) For identification and verification purposes in connection with your registration or participation in any of the meetings, events or gatherings organised by SSF
(j) To contact you regarding your enquiries.
(l) To disclose to any third party in order to comply with any law, legal requirements, orders, directions or requests from any court, authority or government body of any jurisdiction, which may be within or outside of Singapore, as being in force from time to time
(m) To improve our security, including, in relation to the processing of payment by credit card to guard against the risk of fraud, carrying out matching procedures against databases of known fraudulent transactions (maintained by us or third parties)
(n) Uses reasonably related to the above and as stated in this Policy.
Third Parties and Data Intermediaries

4. Servers: SSF’s websites are hosted on third party servers. When you access our websites, data (e.g. type of Internet browser and operating system used, domain name of the Web site from which you came, number of visits, average time spent on the site, pages viewed) may be collected by the servers hosting our websites. This data may be used to monitor the attractiveness of our Web sites and improve their performance or content.

5. Cookies: When you view one of our websites, we may store some data on your computer in the form of a “cookie” to automatically recognize your computer or mobile device next time you visit. Cookies can help us in many ways, for example to store your password to save you from having to re-enter it each time. If you do not wish to receive cookies, please configure your Internet browser to erase all cookies from your computer’s hard drive, block all cookies or to receive a warning before a cookie is stored.

6. Email: The singaporesailing.org.sg email service is powered by Google Mail. Members of the public who use this service should be aware that the terms and conditions and the privacy practices of this service are governed by Google.

7. Paypal/Stripe: We use Paypal and Stripe as our payment options. Members of the public who use this mode of payment should note that the use of this service is governed by the terms and conditions and privacy practice of Paypal and Stripe.

8. Other Websites: Our websites may contain links to other sites that are operated by third party companies with different privacy practices. You should remain alert when you leave our site and read the privacy statements of other websites. We have no control over data that you submit to or receive from these third parties.

9. No Other Disclosure: Other than for the uses mentioned above, SSF does not otherwise divulge your Personal Data to any individual or organisation for any purpose.

10. No Marketing: Phone Calls and SMS –
(a) SSF does not make cold calls or marketing calls of any nature.
(b) Phone calls and SMSs may be made for the following purposes –
(i) To respond to any enquiry by or deal with any matter regarding sailing courses or regattas.
(ii) To co-ordinate attendance for any pre-arranged event, meeting or gathering of members.

11. Retention of Personal Data: Your Personal Data may be held in perpetuity or till the dissolution of SSF occurs, in which case, the data will be disposed of in accordance with the provisions of the law in force on the date of dissolution. Your Personal Data is retained to the extent one or more of the purposes/situations it was collected remains valid and for other legal or incidental purpose for which retention may be necessary.

12. Access to and Correction of Personal Data: You may request/be allowed access to and correct your Personal Data held by us. If you wish to obtain a copy of any of your Personal Data, or if you believe that the Personal Data relating to you which we collect and maintain is incorrect, or if you believe that the Personal Data held by us was used beyond the scope of the purpose of use set out above or was acquired by fraudulent or unlawful means or provided to a third party without your prior consent, please contact us on info@singaporesailing.org.sg.

13. Variations to this Policy: Any changes in the Policy will be communicated to all current members by email or such other reasonable means of communication and a copy of the changes will be posted on our website. If at any point we decide to use the Personal Data you submitted under this current policy in a way that differs materially from the applicable Policy at the time of that submission of Personal Data, you will be notified and given the opportunity via the website, email or in writing to opt out or otherwise prevent such usage.