8 September 2020
To: Commodores / Presidents & GMs of SSF Affiliates
Dear Sir / Madam,
1st Notice of 54th Annual General Meeting of Singapore Sailing Federation
Notice is hereby given that the 54th Annual General Meeting (AGM) of the Singapore Sailing Federation (SSF) will be held by electronic means at 7.00pm on Tuesday, 29 September 2020.
2. In light of the COVID-19 situation and pursuant to the relevant order under the COVID-19 (Temporary Measures) (Alternative Arrangements for meetings for registered societies) Order 2020, the following key arrangements will be adopted for the Annual General Meeting:
2.1 A member will not be able to attend the AGM in person. A member may only attend the AGM by observing and listening to the proceeds of the meeting by electronic means. Further details will be provided on 23rd September 2020 when the 2nd Notice of AGM is served.
2.2 Each Ordinary Member (also referred to as “Voting Member”) may only vote by appointing the Chairman of the meeting as the member’s proxy to vote at the meeting. The current President of SSF will preside as the Chairman under clause 14.1 of the SSF Constitution.
2.3 Each Member may appoint in writing up to five Delegates to attend the AGM by Electronic Means.
3. Please submit the following via email to firstname.lastname@example.org by 5.00pm, 22 September 2020 in accordance to clause 10.5 and 12.6 of the SSF Constitution:
3.1 Delegates Registration Form;
3.2 Nomination Form, if you wish to submit nominees for the following positions for the new term of 2020 to 2022, as the term of the following executive committee positions will end on the date of the AGM:
a) Vice President
b) Vice President
c) Deputy Treasurer
3.3 Any other business that your club would like the AGM to consider, in accordance to clause 10.3(d) of the SSF Constitution.
4. Information on the video conferencing link and the annual report will be sent with the 2nd Notice of AGM on 23rd September 2020.
5. Please contact Mr Chung Pei Ming (email@example.com) should you require any further information regarding the AGM.
Chung Pei Ming